Below are several example plans for previous OpenCon satellite events. However, as long as plans contain enough information for us to understand the type of event you'd like to do, topics you'd like to cover they need not conform to the below.
NOTE: These are meant to be examples only, so you have an idea of the acceptable lengths and scope of a plan. Please do not copy them for your own plans. Part of the plan submission process is to indicate to us that you've given your event some thought, so we encourage you to take some time to think about what is feasible at your institution and write a plan using your own words.
We want to host a live/post-event Webcast of one of the keynote speakers, in the Libraries, in a room with capacity for a maximum of 120 people.
Small satellite event, up to 25 people (mostly young researches of our university).
We plan to make couple presentations about open science, watch several lectures/speakers from main event, discuss pros and cons of open access and open education.
OpenConAU2014 will be held at QUT Gardens Point Campus in Brisbane Australia on Wednesday 26th November 2014. The one-day event will include 50 early career researcher delegates from around Australia along with local speakers, Australian open access advocates, library leaders and research mentors. There will be a few short speaker sessions, video footage from the main OpenCon conference and a number of interactive unconference-type activities. There will also be a demonstration of current QUT Open Data initiatives and of The Cube http://www.thecube.qut.edu.au The event will provide free registration to the fifty early career research delegates.
The venue would be the German Cancer Research Center (DKFZ) Communication Center: auditorium capacity of 280 attendees, 2 annex media rooms suitable for presentations/round-table discussions, a registration area, and a foyer for social events/round-table discussions. The targeted audience would be: students, early career researchers, librarians, professors, publishers, (bio)informaticians interested in open data, OA activists, academics working in international partnerships or science policy, the media. Based on the richness of the science-related community in Heidelberg, one could expect at around 100 participants. Aims would be to: familiarize audience with general OA concepts, discuss milestones achieved, future goals, hurdles, and what can be done to overcome them. The format would be an open panel discussion, with short introductory presentations to avoid lengthy slide presentations to keep an engaging atmosphere. Panelists would be experts as well as non-experts who would share their expectations (young scientists faced with limitations posed by their institutions or bosses). This will be followed by a workshop-like round table discussion involving all participants working in groups chaired by a member of the organizing team or an expert to moderate the discussion and take notes. The focus would be on different aspects of Open Science, its importance, personal expectations, and what different members can do to reach such goals. The idea is to use this information to draft an open letter to local university/institute officials to adopt open science-promoting policies.
The event is going to be a national event including presentations and 2-3 workshops. It's going to be a one day event only because of the limited budget. The event will gather 100 person. The event will focus on getting youth involved in the Open Access, Open Educational Resources and Open Data advocacy.
The Open Access Week activities will bring the basic knowledge about the topics and promote for the event. Then the presentations will give more detailed information, examples of successful students' projects (OA Button) and the student's role in OA, OD and OER advocacy.
The workshops will discuss the students' role, how to run successful promotional activities and campaigns, and what struggles might face them. The rest of the workshops' contents will be addressed according to what the students will ask to have during the OAW (a survey will ask about this).